Privacy Policy for DINNødhjælp

May 16, 2018

DINNødhjælp Data Responsibility

We process personal information and therefore adopted this Privacy Policy, which briefly tells you how we treat your personal information to ensure fair and transparent processing.

Throughout our data processing, we only treat personal data for specific purposes and based on legitimate interests. We process only personal information that is relevant and necessary for fulfilling the stated purposes and we will delete your information when they are no longer necessary.

Contact information on the data controller

DINNødhjælp is the data controller and we ensure that your personal information is processed in accordance with the law.

Contact Information:

Contact Person: Christel Janize Grubert
Address: Frostvej 19, 9280 Storvorde
CVR: 34752826
Phone Number: 51785856
Mail: christel@dinnoedhjaelp.dk
Website: www.dinnoedhjaelp.dk

Contact Person: Eskild Christiansen
Address: Bakkegårdsvej 2 b, 8240 Risskov
CVR: 34752826
Phone Number: 41908823
Mail: eskild@dinnoedhjaelp.dk
Website: www.dinnoedhjaelp.dk

Processing of personal data

We process the following personal information:

1) Member Information:

-General personal information:

  • Registration and contact information such as name, address, registration date, phone number, and e-mail address

2) Donations:

– General personal information:

  • Registration information such as name, address, payment date, e-mail address

Personal information added to a higher degree of protection:

  • Social Security number

3) Information about managers and volunteers.

– General personal information:

  • Contact information such as address, phone number and e-mail address

Other information about trust posts, other duties related to the organization and bank account number

-Personals added a higher level of protection:

  • Social Security number
  • Information on criminal matters when obtaining a child’s certificate

Data Information is collected from

Normally we get the information from you. In some cases, it may be from other sources:

  • Public authorities, eg. necessary tax information on payroll

Organization’s purpose of processing your personal information

We process your personal information for specific purposes when we have a legitimate reason.

Legal grounds for data processing are particular for:

  • The legitimate interests of the organization in processing your information (the interest rate rule)
  • That it is necessary to fulfil a contract with you
  • Processing according to legal requirements
  • Processing with consent

The objectives:

1) Purpose of processing member information:

  • Organization’s membership management, including quota collection.
  • Compliance with statutory requirements, including the Accounting Act, documentation requirements regarding grants, including tip funds.
  • Managing your relationship with us.

2) Purpose of processing donation information

  • Compliance with legal requirements, including the Accounting Act and the Equal Opportunities Act.

3) Purpose of processing information on managers and volunteers

  • Managing the duties and responsibilities of leadership and volunteers in the organization
  • Overview and improvement of experience and competencies, including courses
  • Compliance with payroll requirements
  • Payment of salary
  • Managing your relationship with us

We process only personal information based on legitimate interests

We process your membership information based on the Weighing Rules, this treatment will be motivated only by legitimate interests such as:

• Managing your membership rights in accordance with the statutes of Association, etc., including, in relation to the Annual General Meeting

• Compliance with member obligations, including collection and payment of quota

• For practical and administrative reasons, we will keep your General member information for a period of time after termination of membership

• For children and adolescents under the age of 18, for information purposes, information about the parents can be used

• Preservation of information with historical value such as statistics or similar

Consent

Most often, our processing of your personal data will be based on a different legitimate basis than consent.

Therefore, we only obtain your consent when it is necessary to process your personal information for the purposes described above.

If we request your consent, you will voluntarily agree, and you may withdraw it at any time by notifying us.

Dispatch of your personal information

  • There is disclosure of information about employees to Danløn and SKAT.
  • Donation information is provided to SKAT.
  • Membership information is being submitted for review for application of tip funds, etc.

Storage and deletion of your personal information

We have different processing and retention periods depending on whether we process your personal information as a member, as volunteer or paid employee.

Members:

We will keep your personal information for a period, from termination of membership and in accordance with the following criteria:

  • For practical and administrative reasons, we will keep your regular member information for up to 1 year from the date of your application to terminate membership

Unemployed volunteers:

We will keep your personal information for a period, from the end of your work and in accordance with the following criteria:

  • For practical and administrative reasons, we will keep your regular member information for up to 1 year after your work has ended

Paid employee:

We will keep your personal information for a period, from the end of your work and in accordance with the following criteria:

  • Billing attachment, including eg. wage bill must be stored for 5 years from the end of the financial year to which the Annex relates
  • Other relevant information for follow-up and consideration of any requirements will be stored for 5 years after the work has ended

However, we keep information on members, supporters, volunteers and paid employees for statistics and the like, as long as it has historical value.

Your rights

You have a number of rights under the Personal Data Regulation for the processing of personal information about you:

  • The right to be informed of date processing
  • The right to access personal data
  • The right to rectification
  • The right to delete data
  • The right to limit treatment
  • The right to data portability (data transmission in a commonly used format)
  • The right of objection

You can make use of your rights, including objecting to our treatment, by contacting us. You can find our contact information at the top.

For example, if you request to have your personal information edited or deleted, we will investigate whether the condition is met and, in that case, make changes or delete as soon as possible.

You can always file a complaint with a data protection authority, eg. Data Protection Agency.

Revision of privacy policy

We reserve the right to make amendments to this privacy policy from time to time. Amendments will change the date at the top of the privacy policy. The current privacy policy will be available on our website. In case of significant changes, you will receive notification.